ADMIN STAFF [RELIEVER]

Jan 17, 2025

Job Summary:

The Admin Staff [Reliever] plays a crucial role in providing administrative support across various departments during temporary staff absences. This position requires a highly adaptable, detail-oriented individual who can handle multiple tasks efficiently, ensuring the smooth flow of operations within the organization.

Key Responsibilities:

• Perform general administrative tasks such as filing, data entry, and document preparation.
• Assist in managing daily schedules, meetings, and appointments for assigned departments.
• Handle incoming and outgoing communications, including emails and phone calls.
• Coordinate with different departments to address and fulfill administrative needs.
• Support team members with clerical tasks to maintain operational efficiency.
• Act as a temporary point of contact for administrative matters during staff absences.
• Organize and maintain accurate records and files.
• Ensure all documents are updated and comply with company policies.
• Assist in preparing reports and presentations as needed.
• Manage multiple tasks simultaneously while prioritizing work efficiently.
• Ensure deadlines are met without compromising the quality of work.
• Resolve administrative issues that may arise during the reliever period.
• Act proactively to identify and address potential gaps or challenges in the workflow.
• Perform additional responsibilities as required to support the team and organization during staff absences.
• Assist in special projects or events as needed.

QUALIFICATIONS:

• Must possess at least a Bachelor’s Degree in any field.
• Proficient in Microsoft Office tools (Word, Excel, PowerPoint, etc.)
• Detail-oriented with the ability to identify and correct errors in documentation and processes.
• Capable of working effectively under pressure and with minimal supervision.
• Willing to work overtime as needed to meet deadlines and support operations.
• Proficient in multi-tasking and time management to handle a variety of responsibilities.

Note: This is a general job description. Specific responsibilities and qualifications may vary depending on the particular role and level within Toyota Cagayan de Oro.

SUPPLIES CUSTODIAN

Jan 17, 2025

Job Summary:

The Supplies Custodian is responsible for the proper inventory, storage, issuance, and management of supplies and materials used in the dealership’s daily operations. This role requires an organized, detail-oriented individual who can effectively manage multiple tasks while ensuring the timely availability of supplies to different departments.

Key Responsibilities:

• Maintain accurate records of all supplies and materials in stock.
• Conduct regular inventory checks to monitor stock levels and ensure accuracy.
• Identify and address discrepancies in stock levels, reporting any issues to management.
• Ensure all supplies and materials are properly stored and labeled for easy identification and access.
• Organize storage areas to optimize space and maintain cleanliness.
• Follow safety and security protocols in the storage and handling of supplies.
• Respond to supply requests from various departments promptly and efficiently.
• Monitor and record the issuance of supplies to ensure accountability and track usage.
• Ensure that all issued items are documented accurately in inventory records.
• Coordinate with the purchasing department to replenish stock as needed.
• Provide insights on supply usage trends to help with procurement planning.
• Assist in preparing purchase orders for supplies and materials.
• Maintain detailed and accurate records of all supplies, including receipts, issuances, and discrepancies.
• Prepare and submit regular inventory reports to management.
• Ensure compliance with company policies regarding supply management and reporting.
• Collaborate with different departments to identify supply needs and address them effectively.
• Ensure timely communication with team members regarding supply availability and requests.
• Manage multiple tasks efficiently while meeting deadlines.
• Ensure that supplies are readily available to support the smooth operation of the dealership.

QUALIFICATIONS:

• Must possess at least a Bachelor’s Degree in any field.
• Knowledgeable in Microsoft Office applications, particularly Excel.
• Detail-oriented and able to identify and resolve discrepancies.
• Capable of working under pressure and with minimal supervision.
• Willing to work overtime when required.
• Proficient in multi-tasking and time management to handle multiple responsibilities effectively.

Note: This is a general job description. Specific responsibilities and qualifications may vary depending on the particular role and level within Toyota Cagayan de Oro.

UTILITY

Oct 24, 2024

QUALIFICATIONS:

• At least a high school graduate.
• NC I certification in housekeeping is an advantage.
• Must be honest, trustworthy, and industrious.
• Willing to work overtime as needed.
• Able to perform physically demanding tasks, including cleaning, moving items, and standing for long periods.

Job Summary:

The Utility Staff at Toyota Cagayan de Oro is essential in maintaining the cleanliness, order, and organization of the dealership’s premises. The ideal candidate must be reliable, hardworking, and capable of performing housekeeping tasks to keep the environment conducive for both employers and customers. They will also assist with miscellaneous tasks as needed to ensure smooth operations throughout the facility.

Key Responsibilities:

• Ensure that all areas, including offices, showrooms, workshops, restrooms, and common areas, are regularly cleaned and well-maintained.
• Sweep, mop, vacuum, dust, and sanitize surfaces and facilities according to dealership standards.
• Collect and dispose of trash and recyclables appropriately.
• Regularly inspect and restock restrooms with necessary supplies (e.g., tissue, soap, etc.).
• Ensure that public areas such as lounges and waiting rooms are clean, tidy, and presentable at all times.
• Assist in minor repairs and maintenance, such as replacing light bulbs or moving furniture when necessary.
• Report any equipment, facilities, or maintenance issues that require specialized repair.
• Help with the setup and arrangement of furniture and equipment for meetings, events, or training sessions.
• Ensure event areas are cleaned before and after use.
• Willing to work beyond regular hours to support the dealership during peak operations or special events.
• Provide additional assistance to other departments as needed, such as delivering materials or assisting in other general tasks.
• Follow health and safety guidelines to ensure a clean, safe, and hygienic environment for employees and customers.
• Use cleaning equipment and chemicals responsibly and maintain proper storage of materials.

Note: This is a general job description. Specific responsibilities and qualifications may vary depending on the particular role and level within Toyota Cagayan de Oro.

INTERNAL AUDIT STAFF

Feb 8, 2023

QUALIFICATIONS:

• Must possess at least a Bachelor’s Degree in courses related to Accounting and Financial Management with units in Audit
• Minimum of 6 months of work experience in the related field
• In-depth experience in data consolidation, analysis, and audit report accomplishment
• Proficient in Microsoft Applications specifically in Excel
• Excellent communication skills both verbal and written
• Keen attention to detail and excellent organizational skills
• Honest, reliable, and credible
• SAP Certification and CPA License are considered advantages

Job Summary:

As an Internal Audit Staff at Toyota Cagayan de Oro, you will be an integral part of the dealership’s internal audit team, focusing on assessing and improving the efficiency and effectiveness of operational and financial processes. You will play a crucial role in data analysis, audit report generation, and ensuring compliance with audit standards. Your strong attention to detail, analytical skills, and proficiency in Microsoft applications, particularly Excel, will contribute to the success of the internal audit function.

Key Responsibilities:

• Collaborate with the internal audit team to plan and execute audit engagements, focusing on operational and financial processes.
• Collect and analyze data from various sources to identify trends, anomalies, and areas for improvement.
• Perform audit tests and procedures in line with established audit standards and guidelines.
• Prepare comprehensive and accurate audit reports that outline findings, recommendations, and corrective actions.
• Present audit findings to relevant stakeholders in a clear and concise manner.
• Collaborate with different departments to ensure compliance with internal policies and procedures.
• Assist in maintaining accurate documentation of audit procedures, work papers, and reports.
• Stay informed about changes in the audit standards, regulations, and industry best practices.
• Uphold the principles of honesty, reliability, and credibility in all audit activities.

Note: This is a general job description. Specific responsibilities and qualifications may vary depending on the particular role and level within Toyota Cagayan de Oro.