QUALIFICATIONS:
- Must possess at least a Bachelor’s Degree in Business-related courses (e.g., Business Administration, Accounting, Finance, Management).
- Work experience related to accounting or bookkeeping is an advantage.
- Proficient in Microsoft Office applications (Excel, Word, PowerPoint).
- Excellent organizational and multitasking skills.
- Ability to work independently and handle multiple tasks in a fast-paced environment.
- Strong communication skills, both oral and written.
- Detail-oriented, with a high level of accuracy in data entry and reporting.
- Able to adapt quickly to changing priorities and assist in various cross-functional activities.
Job Summary:
The Task Force Support staff at Toyota Cagayan de Oro is responsible for providing operational and administrative assistance to various departments, ensuring smooth and efficient workflows. This role involves handling tasks related to data management, accounting support, and compliance monitoring, while also contributing to process improvement initiatives. The ideal candidate must possess a Bachelor’s Degree in a business-related course, with experience in accounting or bookkeeping being an advantage. Proficiency in Microsoft Office tools is essential for success in this role.
Key Responsibilities:
- Provide general administrative support across different departments, ensuring tasks are completed on time and efficiently.
- Handle documentation, filing, and record-keeping of key operational and financial data.
- Assist in the implementation and monitoring of special projects or initiatives led by the task force.
- Perform accurate and timely data entry of financial, operational, and administrative information into internal systems.
- Maintain, organize, and update records for task force projects, ensuring data is easily accessible for review or audits.
- Monitor inventory or equipment usage reports and track office supplies to assist with procurement activities.
- Assist the finance and accounting departments with basic bookkeeping tasks, such as reconciling accounts, processing invoices, and handling expense reports.
- Support in preparing financial reports, as well as the organization and verification of financial records for audits.
- Ensure compliance with internal financial policies and procedures, providing input for process improvements.
- Work closely with multiple departments (e.g., sales, service, parts) to assist in day-to-day operations and address any urgent needs or requirements.
- Coordinate with team members to ensure that task force projects are aligned with company objectives and completed within deadlines.
- Facilitate communication between departments to ensure that key tasks are addressed and completed efficiently.
- Assist in monitoring compliance with company policies, regulatory requirements, and industry standards.
- Prepare and submit regular status reports on the progress of task force activities and special projects to management.
- Identify and address any discrepancies or areas for improvement in operational processes, recommending solutions where applicable.
- Participate in process improvement initiatives by providing feedback and supporting the implementation of new strategies to enhance operational efficiency.
- Help in evaluating existing workflows and suggesting improvements to reduce bottlenecks and streamline administrative procedures.
Note: This is a general job description. Specific responsibilities and qualifications may vary depending on the particular role and level within Toyota Cagayan de Oro.